Asserma Sàrl est la première agence de recrutement spécialisée dans la sélection de Cadres administratifs et Gestion pour les Family Offices et le recrutement de personnel de maison créée en Suisse Romande. Une expérience de 30 ans au service d'une clientèle exclusive et exigeante, nous permet de bien comprendre ses besoins et de procéder à une sélection rigoureuse des candidats afin de répondre aux attentes de nos clients.
For one of our clients in Lausanne area, we are looking for an:
EXECUTIVE ASSISTANT FR/ENG (100%)
ROLE
To strengthen the Chairman, you will be responsible of providing high-level support for the Corporate and Family Office activities, including:
- Answering and filtering incoming telephone calls
- Managing a complex agenda and arranging meetings with internal and external stakeholders
- Reception of high-level visitors
- Sorting all incoming correspondence and highlighting priorities
- Typing high-quality written materials both in French and English
- Managing contacts and mailing database
- Maintaining efficient retrieving and filing system
- Organization of logistics (meeting rooms, videoconference, catering, announcements, invitations) for meetings
- Coordinating travels for the Chairman and key business stakeholders
- Expense claims, processing invoices and liaising with accounts department for payments follow up
PROFILE
- Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
- Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
- Resourceful, high attention to details, able to anticipate and solve problems autonomously
- Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
- Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
- Excellent written and verbal communication skills both in French and English (C2 level)
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry.
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